Posted by: Carlos Tome & filed under Condominium.

In a condominium, the management of common parts of the building is the administrator´s and co-owners responsibility. There are a lot of functions to be carried out by the administrator of the condominium, like stated below:

– convene the assembly´s meeting
– calculate the annual budgets
– collect fees and make payments
– charge the co-owners for their share of the established expenses previously approved by the assembly
– accountable to the assembly

– Carry out the rights of preservation of common goods
– regulate the use of common things and providing services of common interest
– get and keep building insurance against fire
– carry out the deliberations of meetings
– represent all co-owners before administrative authorities
– ensure maintenance of all documents attributed to the building, as the title deed of the condominium, detailed plans, projects of the property, electricity projects, water supply, sewers, gas mains and telephone installations.
– Save the contracts with service providers, as well as addresses from representatives and suppliers of the building´s equipment.

Who can be a condominium administrator?

The position of the administrator can be played by one of the co-owners as by a third party and shall be remunerated, hence the remuneration is fixed by the assembly.
Unless otherwise specified, the term of office is of one year and renewable.
The administrator remains in office until his successor is appointed or elected.
If no administrator has been named, the court will proceed with the appointment upon petition of any co-owner.

As long as the administrator hasn´t been appointed by the court, his duties must be performed, provisionally, by the co-owner whose fraction or fractions represent the largest percentage of invested capital, unless another co-owner clearly expresses his willingness to take the position.

When there is more than one co-owner in equal circumstances, the functions fall upon the one, whose fraction corresponds to the first letter in alphabetical order as recorded on the description of the Land Registry.

The administrator is elected and can be dismissed by the co-owners assembly.
The administrator may aslo be dismissed by the court, upon petition of any co-owner, in cases of practiced irregularities and negligent performance of his duties.

The administrator has legitimacy to act against any co-owner or against third parties as well.

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